For the purposes of this part—

(a) Account number means the number assigned by the Agency to each participant's TSP account which serves as the primary identification mechanism for a participant's account. The participant's Social Security number will remain the identifier for the submission of data and funds from agency and uniformed services payroll offices, for the submission of information to the Internal Revenue Service about distributions, and for some other administrative purposes.

(b) Agency means agency as defined in 5 U.S.C. 552(e);

(c) Board means the Federal Retirement Thrift Investment Board;

(d) Case reference number means the number assigned by the Agency to the recipient of a court order payment or a death benefit payment.

(e) Individual means a citizen of the United States or an alien lawfully admitted for permanent residence;

(f) Maintain means to collect, use, or distribute;

(g) Privacy Act Officer means the Board's General Counsel or his or her designee;

(h) Record means any item, collection, or grouping of information about an individual that is maintained by the Board or the record keeper, including but not limited to education, financial transactions, medical history, and criminal or employment history and that contains the individual's name, identifying number, symbol, or other identifying particular assigned to the individual, such as a finger or voice print or a photograph;

(i) Record keeper means the entity that is engaged by the Board to perform record keeping services for the TSP;

(j) Routine use means, with respect to the disclosure of a record, the use of that record for a purpose which is compatible with the purpose for which it was collected;

(k) System manager means the official of the Board who is responsible for the maintenance, collection, use, distribution, or disposal of information contained in a system of records;

(l) System of records means a group of any records under the control of the Board from which information is retrieved by the name of the individual or other identifying particular assigned to the individual;

(m) Statistical record means a record in a system of records maintained for statistical research or reporting purposes only and not used in whole or in part in making any determination about an identifiable individual, except as provided by 13 U.S.C. 8;

(n) Subject individual means the individual by whose name or other identifying particular a record is maintained or retrieved;

(o) TSP means the Thrift Savings Plan which is administered by the Board pursuant to 5 U.S.C. 8351 and chapter 84 (subchapters III and VII);

(p) TSP participant means any individual for whom a TSP account has been established. This includes former participants, i.e., participants whose accounts have been closed;

(q) TSP records means those records maintained by the record keeper;

(r) VRS (Voice Response System) means the fully automated telephone information system for TSP account records;

(s) Work days as used in calculating the date when a response is due, includes those days when the Board is open for the conduct of Government business and does not include Saturdays, Sundays and Federal holidays.

[55 FR 18852, May 7, 1990, as amended at 64 FR 67693, 67695, Dec. 3, 1999; 72 FR 51353, Sept. 7, 2007; 79 FR 68094, Nov. 14, 2014]